Estimate your costs here but contact us by email or phone for formal quote
The wedding/celebration component of our tariff outlined below provides access to our function facilities and to all the grounds of our 36-acre lakeside property for a two-night minimum use (some seasonal exceptions) by you and your chosen function providers. The celebration component includes your choice of outdoor or indoor location for your ceremony and for subsequent reception, your use of our new lighted marquee frame, your use of the function room and its equipment (tables, chairs, audio, video) for 2 nights...and the caterer's kitchen (incl crockery, cutlery, glasses and equipment for up to 120#). There are some items not included but are available for hire, see below. Note especially we charge only $2000 extra for the hire for a beautiful weatherproof PVC fabric to be stretched for our marquee frame and that fee includes annexe matting floor, up to 6 side panels for marquee (but we need at least 2 weeks notice for this to be added).
Accommodation tariffs (incl any campsite fees) are additional to the celebration tariff. These can be estimated by checking under our Tariffs>Accommodation tab. A two night minimum booking of most cottages is required but it is only if you book all our accommodation, including our luxury caravan, that your event can enjoy exclusive property use. You can use the seasonal celebration tariff listing below to make your own cost estimates for holding a function here and, if that seems to fit near your budget, ask us for a formal quote that includes both celebration and accommodation. A standard clean by us is included in all tariffs but we do charge a bond from which we will deduct rubbish removal and staff hours applied if rooms/bedding are unusually dirty or if grounds, furniture, crockery etc are not clean or not left as and where found or are damaged. Note that we charge 1.5% for credit card use. There is no fee for EFTPOS transfers.
For function room and marquee descriptions and equipment details please refer to separate subtabs.
Celebration tariffs incl GST
Celebration tariffs are a seasonal fixed price for events up to 80# and then a per person price for more than 80. Child discounts apply. Maximum capacity 150#. Note that 2018 tariffs do not include access to our marquee frame but from 2019 they do. Seasonal pricing follows:-
Feb2019 - mid May2019: Weekends $8000 +$40.00 pp > 80#. Weekdays $6,400 +$32.00pp > 80# Min accom 2 nights (but Easter, min 4 nights, long weekends 3)
"Winter" 2019, mid-May - mid-Sept: Weekends : $5000 (but QB long weekend $6000) +$25pp > 80#, Weekdays $4000 +$20pp > 80#. Min accom 2 nights but QB weekend 3n. See info under Winter Wedding subtab.
Oct2019 - Pre Xmas2019: Weekends $8000 + $40pp >80#. Weekdays $6400 + $32.00pp >80# MIn 2 nights accom but long weekends 3
Peak/High Peak (Pre Xmas2019 - end Jan2020) : Weekends and weekdays $9650 + $52.50pp >80#. But min accom 3 nights
Feb2020 - mid-May 2020: Weekends $8400+$42.00 pp > 80#. Weekdays $6,700 +$33.50pp > 80# Min accom 2 nights (but Easter, min 4 nights, long weekends 3 nights)
"Winter" 2020, mid-May - mid-Sept: Weekends : $5300 (but QB long weekend $6300) +$26.50pp > 80#, Weekdays $4250 +$21.00pp > 80#. Min accom 2 nights but QB weekend 3n. See more under Winter Wedding tab
Oct2020 - Pre-Xmas 2020: Weekends $8400 + $42pp >80#. Weekdays $6700+ $33.50pp >80# MIn 2 nights accom but long weekends 3 nights.
- Deduct $20 from total for each counted attendee aged between 2 and 16. Infants to 2yo free/not counted.
- Serving-ware capacity 120#. Cocktail service advised for more than 120# or extra seated-meal serving-ware (sufficiently differentiated from ours) and seating to be provided by guest.
- Optional extras per event: Marquee fabric package (incl annexe matting, 6 side panels) $2000 (with at least 2 weeks notice prior to event) or $3000 (if less than 2 weeks notice...and we cannot guarantee). Unpackaged: all-weather dance floor if available 4.8m X 4.8m $400 (BBR setup); annex matting 7m x 2.5m for use on lawn if separate from marquee fabric hire: $15 each for each 7X4 mat; tablecloth hire (2300mm X 1350mm to fit trestle tables 1835mm X 760mm) $15 ea; napkins: $1.30 ea; ground hire for third party marquee or event tents $1.75 per sq m per day they are erected. Gas from pedestal heater for space heating $6 per Kg. You can elect to to remove your own event-generated rubbish but if we do it then we will charge $50 flat fee so long as it is left properly contained/detained/tied in designated area. If not ready for removal then we will charge a flat fee of $150.
- We charge $50 for each cool room/trailer and each food truck or catering trailer from which food or drinks are served
- If more than a standard clean is required this will be charged at $55 per staff hour. We do not permitt confetti or plasticised petals and will definitely charge for cleanup if found. No problem or extra charge for rice or flower petal or gumleaf confetti substitute.
- All extras will be charged and/or applied against credit card provided from the bond paid .
- Not included, extra charge: Accommodation (including required rental of all of our standard cottage accommodation), campsites for overflow guests, breakages, food, drinks, suppliers engaged by you, staff engaged by you or your suppliers, celebrant, table linen, decorations, musician, marquee, food and catering vans etc. Credit card fee is additional too.
Provided our payment policies are complied with our tariff includes:
- Our every effort to help you make your event an enjoyable one
- Access to grounds, cottages and to the function areas from 3pm first day to 11 am departure day (but these times negotiable). It also includes use of commercial kitchen, crockery, cutlery and glassware
- Access by event caterers of your choice (caterers at your additional cost) to the Cafe Cottage commercial-standard kitchen and to serving areas and use of kitchen equipment at times organised by you. If commercial caterers are used they must carry insurance, your responsibility to ensure this.
- Tables, chairs, crockery, cutlery, glasses for up to 120.
- Cockatoo Room servery for use as a bar (too small for more than 30#) and use of larger moveable outdoor bar (for larger numbers) and ice boxes for serving (but not selling) alcohol supplied by you ..
- Audio equipment in function room by arrangement (up to 3 standard mics, 2 wireless mics, speakers, foldbacks, 12-channel mixer), stage lighting, mirror ball, rising stage if requested.
- Free disposal of all food wastes from compost bins or into Worm Farm.
- After your event our property is to be vacated by departure time with everything left clean and put away where found ready for standard floor and facilities clean by us. If not the hourly put-away and cleaning charges above will apply.
- But Bawley Bush Retreat is not available for major birthdays under 25yo, "schoolies" or similar parties.
Reservation, deposit and balance policies for celebration bookings
- We will reserve dates for use of the property, function room and cottages for a celebration function for a period of up to two weeks without financial obligation. To turn a reservation into a confirmed booking we require a deposit of at least 25% of the quoted tariff based on estimated number of function guests and the minimum 2-person per cottage accommodation tariff. No later than 3 months before a celebration booking we require the deposit to be increased to 50%. No later than two weeks before the event we need to be advised of final numbers, table linen requirements and all accommodation bed configurations. At that point payent of all additional costs is due. Access to function room and any marquee site on arrival day will not be provided unless 100% of the full function and accommodation payment balance plus the $550 bond (for rubbish removal, possible breakages and clean-up costs) has been received. We will accept contributory payments from your guests before and during your function. We will refund to you any unused deposit and any overpayments made to us by your guests during their stay within a week of your function.
Cancellation policies for celebrations
- If you cancel a celebration booking our standard single-cottage accommodation cancellation policies will not apply. We will charge a cancellation fee as follows:-
- Less than 2 weeks before booked event, 75% of final tariff for function and accommodation
- More than 2 weeks but less than 3 months before booked event: 50% of total quoted tariff, Any deposit balance held by us will be refunded.
- 3-6 months before event: 20% of total quoted tariff. Any deposit balance held by us will be refunded.
- > 6 months before booked event: 10% of total quoted tariff. Deposit balance will be refunded.