Bawley Bush Retreat

Function tariffs and packages

Our property is available for a wide range of function uses. If your event does not seem to fit within the 3 packages (Celebration, Seminar, Bare Bones) below we will be pleased to provide you a customised quote. Function room capacity info is available under Functions>Cockatoo Function Room tab. Tariffs below apply to off-peak period bookings. Peak and high peak period (between mid-December and the Australia Day weekend, also Easter) tariffs for Cockatoo Room will be higher, seek quote. Accommodation charges are additional to useage of the property for a function (refer to Tariffs>Accommodation tab).  A standard clean is included in all tariffs but we charge extra if grounds, furniture, crockery etc are not clean or not put away as and where found or are damaged. Function deposit and cancellation policies are included within each package quote below:- 

Weekend celebration package

Tariff incl GST calculated as follows:-  

Ask for 20% Special Discount off advertised pp tariffs for function room celebration bookings on all available 2014/15/16 winter weekends (excl QB long weekend).

  • Up to 100# (our max seated capacity incl veranda) during off-peak periods: 2014 - $34pp subject to min of $1800; 2015/16 - $40pp, min $2000. Subject to our payment policy tariff includes access to grounds and to the function room from arrival on Friday to departure on Sunday. It also includes use of commercial kitchen, crockery, cutlery and glass hire. Peak period tariffs availanble on application.
  • For 100# -180# during off-peak periods: Finger-food function which may require additional externally-supplied servingware, 2014: $3400 + $15pp over 100; 2015/16: $4000 + $18pp over 100. 
  • Deduct $10 per person aged between 2 and 16. Infants to 2yo free/not counted.
  • Included extras...see below
  • Optional extras: Tablecloth hire (2300mm X 1350mm to fit trestle tables 1835mm X 760mm) 2014: $9 ea, 2015: $10 ea, napkins $1.00 ea, ground hire for third party marquee or event tents $1.00 per sq m per day. Cleaning at $55 per hour (weekends) $40ph (weekdays) for more than standard clean. 
  • Not included extras: Accommodation including required use of at least 2 nights in Cafe Cottage, Cormorant and Oystercatcher bush apartments; breakages, food, drinks, staffing, celebrant, table linen, decorations, music,  etc.

Celebration package includes:

  • Subject to payment access to Cockatoo room from 3pm Friday to 11am Sunday (earlier/later by arrangement) and use of verandas, lawns, gazebo, toilets. 
  • Access by event caterers of your choice (but at your cost) to Cafe Cottage commercial-standard kitchen and use of its equipment. If paid caterers are used they must carry insurance, your responsibility to ensure this.
  • Tables, chairs, crockery, cutlery, glasses for up to 100.
  • Cockatoo Room servery for use as a bar (too small for more than 30#) and use of moveable outdoor bar and ice boxes for serving, but not selling alcohol supplied by you for larger numbers..
  • Audio equipment by arrangement (up to 4 mics, speakers, foldbacks, 12-channel mixer), stage lighting, mirror ball, rising stage. 
  • Rubbish removal.
  • After your event the room is to be vacated by departure time with everything left clean and put away where found ready for standard floor and facilities clean by us. If not the hourly cleaning charge will apply. 
  • But Cockatoo room not available for major birthdays under 25yo or similar parties.

    Reservation, deposit and balance policies for celebration bookings 

  • We can reserve dates for use of the property, function room and cottages for a celebration function for a period of up to two weeks without financial obligation. To turn a reservation into a confirmed booking we require a deposit of at least 25% of the quoted tariff based on estimated number of function guests and the minimum-person accommodation tariff. No later than 3 months before a celebration booking we require the deposit to be increased to 50%. No later than two weeks before the event we need to be advised of final numbers, table linen requirements and all accommodation bed configurations.  Access to function room and any marquee site on arrival day will not be provided unless/until full the function and accommodation payment balance plus $250 bond (for possible breakages and clean-up costs) has been made. We will refund to you any unused deposit and any overpayments made to us by your guests who want to contribute to costs in the week following your function.

    Cancellation policies for celebration package 

  • If you cancel a function room celebration package booking which includes accommodation then our standard accommodation cancellation policies will not apply. We will charge a cancellation fee as follows:-
  • -Less than 2 weeks before booked event, 75% of final tariff for function and accommodation
  • -More than 2 weks but less than 3 months before booked event: 50% of total quoted tariff, Any deposit balance held by us will be refunded.
    -3-6 months before event: 20% of total quoted tariff. Any deposit balance held by us will be refunded.
    -> 6 months before booked event: 10% of total quoted tariff. Deposit balance will be refunded.

    Seminar/workshop package

Tariff incl GST calculated as follows:-

  • For function room only, 2014/2015: Standard weekday: $150pd + $10.00 pppd. Weekend: $200pd plus $15pppd. See max capacity under Function tab.
  • Deduct 10% from function room tariff for 2 days then another 10% for each extra day .
  • Add use of Cafe Cottage self-catering kitchen (if available) for groups $10 pppd.
  • Cafe Cottage itself is to be rented for accommodation if event is for more than 1 day.
  • Optional extras: Same as Celebration package
  • Not included: Food, tea, coffee.

Seminar package includes:

  • Access to Cockatoo Room incl its servery/kitchennette 9am to 9pm or part thereof (time variations by arrangement.)
  • Use of verandas, lawns, gazebo, toilets.
  • Use of as many tables and/or chairs as required, self configured as desired.
  • Use of servery for tea, coffee and self-supplied or externally catered meals for up to 15# (if extras, Cafe use required as above).
  • Professional event-caterers of your own choice at your cost but must have insurance.
  • Audio equipment, OHP, TV, DVD, whiteboard, table tennis tables X 2.
  • Free wireless internet,
  • Rubbish removal.
  • After event rooms and equipment to be left clean where and as found ready for standard floor and facilities clean. If not the extra hourly charge will apply.

Bare-bones hourly package (for casual hourly use by locals)

2014/2015 Tariff incl GST calculated as follows:

  • $1.50 per person per hour on weekdays, min $50. $2.50ppph on weekends,min $75 last minute only.. 
  • Add: Access to Cafe Cottage kitchen, if required (and available)  $8pppd.
  • Optional extras: Tablecloth hire: Same as Celebration package
  • Not included: Food, tea, coffee .

Bare Bones package includes:

  • Self organised access to Cockatoo Room (only) by arrangement and use of verandas, lawns, gazebo, toilets.
  • Use of as many tables and/or chairs as required, self configured as desired.
  • Use of servery/kitchennette for self-supplied tea, coffee and food for up to 15# (if more use Cafe, extra cost as above).
  • Professional event-caterers of your own choice at your cost but must have insurance
  • Rubbish removal.
  • After event rooms and equipment are to be left as found ready for standard floor and facilities clean. If not the extra hourly cleaning charge will apply.