Venue Details, Cockatoo Event Area

Cockatoo Event Area (see separate subtab description of outdoor marquee and marquee spaces)

During 2020 we are expanding our inside event areas to about 350sqm.  Inside events booked post-Coronavirus lockdowns will not only feature our existing 100sqm multi-purpose celebration/ workshop-space, verandas and large catering kitchen but will also incorporate renovated areas previously used for accommodation. These will be  bar areas, 2 separate lounging areas and an upstairs green room with adjacent utility room for exclusive use by event principals. Ouside, the Event Area will also incorporate large graded marquee dspaces, mostly lawns with lake views ...see more below. These indoor and outdoor event areas are provided to enable you to create the event experience you want.  The Cockatoo Event Area is surrounded by lawns, gardens and iconic southcoast forest scenery; spotted gums, blackbutts, stringybarks, casuarinas, geebungs, burrawangs, and a coastal lagoon, Lake Willinga, just 125m away.  Check out the Venue Gallery for more images.

Please note that our total event capacity is now limited by our wonderful nanny state to 120#.

The Cockatoo function Room itself is a beautiful 100 square metre room expanded by a 30sqm foyer seamlessly accessible through concertina hardwood doors. It has a 47 sqm adjacent covered veranda and a nearby gazebo that overlook lawns and the lake. Up to 85 seated diners will fit into the function room. Using the veranda, seated dining events for up to 115 people can be accommodated. Some 22 folding tables and 125 folding chairs for use indoors, outdoors or in marquees are stored for you to set up as you wish on pneumatic-wheeled trolleys in an outside shipping container. You are free to hire alternatives from 3rd parties if you consider ours unsuitable.

Flexible and multi-purpose uses

The plan of the inside Cockatoo Event Area is pasted below. It is capable of being configured for a wide variety of celebration, workshop, corporate or family get-together uses. It makes a great common area for guest groups who book all of our cottages and who need spaces to meet in. 

Inside event capacity (excluding gardens, lawns, marquees) # of persons

  Theatre (seated) Seated in the round Cocktail (standing) Dining (seated)
Cockatoo room 85 45 80 80
Foyer/breezeway - - 5 -
Veranda (Café Cottage) - - (15) -
Veranda (Adj to function) 15 - 25 30
Bar room   10 
Lounge room #1  (8 seated) 
Lounge room #2  (8 seated) 
Maximum* 100 45 120 110

* We have dining crockery/cutlery/champagne/wine and drinking glasses for 120#.

Catering

Bawley Bush Retreat is a self catering venue where guest principals are free to engage their own function caterers and other event-supporting services. Bawley Bush Retreat does not provide any during-event services, such as catering or bridal services....we simply provide the grounds, venues and equipment for guests to design their own event within. Use of the commercial-standard kitchen that adjoins the Cockatoo Room by any insured caterer of guest's choice, or by guests wanting to self-cater is included in our event tariffs.  The kitchen is stocked with sufficient serving-ware and glass-ware for meals for up to 120 seated diners. Tablecloths are not included in facility hire but can be separately hired from us, from others or you can bring your own.Caterers usually bring their own cookware to supplement what we provide.  

Please check out the list of recommended Local Providers you can negotiate with directly. Most have delivered services on multiple occasions to guests at our property. 

The kitchen has a domestic and commercial stove, full commercial exhaust canopy, two refrigerators, a full-size upright freezer, a domestic and a commercial dishwasher as well as a range of supporting equipment.  We expect all areas to be left tidy, equipment returned to where found in clean condition. If the supplied equipment is not left clean and stored away as found a substantial cleaning fee will be deducted from the bond. If the floors, verandas and cupboards are not left reasonably clean we will also charge a cleaning fee.

Floor plan

The floor-plans of the Inside event area follow. This plan still incorporates the now discontinued Cafe Cottage but a new plan will be placed here in due course. Please note downstairs bedrooms shown on this plan will become lounge rooms and the upstairs rooms the Geen Room. Click the downloadable floorplan .pdf below this plan if you want larger or printable detail:-

Plan of the Cockatoo Function Room

Cockatoo Function Room Floor Plan, printable  - Pdf 115Kb

Function sleeping

Once we reopen we will be able to accommodate about 30 people on site. This requires some sharing (eg as couples, twins, triples or possibly more). If each single guest requires their own bedroom then we can sleep up to 11 people. If you need more accommodation than this, and most weddings do, then you will need to book additional accommodation off-site. There is plenty locally available in holiday cottages and AirBNB. Call us if you have problems.

Budgeting

Our tariffs vary with size of event but for weddings, the accommodation component remaions fixed irrespective irrespectiove of event size. Ask for our brochure and a quote. Note that there could be unbudgeted charges: in the event our rooms and equipment are not left in the same clean condition provided to you we will charge an hourly cleaning rate. We also charge for credit card useage, rubbish removal, damage and breakages.

Amenities

Each guest group can configure their event with our stored trestle-tables and stackable chairs as they wish, indoors and outdoors. If you wish to hire equipment additional to or instead of ours you are free to do so. We ask that steps be taken to ensure that our equipment does not get mixed up with hired gear. In teh event area there are plenty of guests toilets, a guest laundry, showers, external lighting, carparking.The function roo Cockatoo can be blacked out for presentations , it has a whiteboard, a pull-down projection screen and a data projector for Powerpoint/TV/video/DVD presentations. It has a separate 101cm HD TV. In addition to high quality audio gear with a 12-channel mixer and capacity to play music from guests devices, the room boasts a 4.8m X 2.5m stage that can raised as needed. 

Exclusions

The space is not available for use by celebratory parties of people who are predominantly under the age of 25, for major birthdays under the age of 25 or for any function where alcohol use will not be closely managed by the booking party.

Insurance

We hold Public and Products Liability insurance which covers our legal liability to third parties resulting from our negligence or alleged negligence in respect of personal injury and/or property damage arising from our business activitiesBawley Bush Retreat is not nsured for and is in no manner liable for injuries people may suffer as a result of participating in any activity or receiving a service organised by guests or by any supplier guests have contracted (eg exercise-induced injury, food related illness, interpersonal claims, psychological injury etc). We are also not liable for workers compensation claims by employees not engaged directly by ourselves.

If guests choose to engage external contractors to deliver services on our property they are welcome to do so, but losses or damages arising from delivery of those services will not be our responsibility. It is therefore essential that guests who wish to avoid the possibility of personal liability ensure that any contractors they engage carry their own public and professional liability and workers compensation insurances and that such insurance will be current at the time of service delivery. 

While we will use every endeavour to satisfy your booking but our liability to guests in the event that we cannot deliver on a booking due to matters and consequences beyond our control such as storm, bushfire etc is limited to the return of any deposit paid. Event insurance may be purchased by booked guests from an insurance broker to cover any risk of event failure borne by guests.

Detailed building specifications

  • Externally the function room has a gable roof and is made of compressed earth bricks. It has hand made blackbutt french doors opening onto the verandah and bifolding feature windows that look over the lake.
  • Covered verandah on eastern side of room is 50 sq m.
  • Internally the room has a mixed Victorian hardwood floor, ironbark round log feature beams, hardwood minor beams and rafters. The ceiling is exposed Zincalume mini-orb. Walls are radiata pine finished with Porters wood wash paints.
  • There are feature stained-glass windows in each gable end depicting our favourite bird, the glossy black cockatoo and its exclusive casuarina habitat.
  • There are side and rear doors. The bifolding rear doors open onto the foyer/ breezeway that separates the kitchen and bar area from the function room.
  • There are 2 ceiling fans and 2 X opening gable windows.
  • Access to 6 toilets including for 1 for people with disabilities. The premises comply with disability access requirements.
  • Wood heater: Nectre 2 with firewood supplied
  • All windows/doors can be blacked out.

Detailed equipment specifications

  • Stackable folding seating for 120 people and  blowmoulded foldup/stackable tables (18# X 1835mm X 760mm and 2# X 1100mm x 760mm). (If not sufficient or suitable for your event you can hire 3rd party equipment).
  • Storage cupboards for foldup/stackable chairs, fold-up tables, partitions table-tennis tables and whiteboard. 
  • Domestic LG micro-hifi tuner/CD player with USB port and own speakers.
  • Professional audio equipment including 12# jack array at rear of stage leading to Soundcraft EFX12 (12-channel) mixing desk at rear of room. Board has connections for personal devices. This is fully plugged in ready for use.
  • Redback A2733B Professional audio player with IPOD/IPAD connections (standard and Lightning), MP3/USB and SD card input already wired to mixer
  • 2 X boom-style microphone stands
  • Microphones: 2x AKG D5, 1 X AKG D880, stands, various leads, jacks and filters. 
  • Cordless microphones, great for speeches.
  • Monitor/fold-back speakers: 2 X Laney CX usually connected in series. These have built in amplifiers and can be used outside for speeches etc when located close enough to power.
  • Yamaha main speakers: 2 X MSR 400 high-quality main speakers permanently connected to mixer. Monitor speakers can be connected to these to enable inside music to be played outside.
  • Guitar holders: At stage X 2
  • Overhead data projector: Viewsonic PJD6241 with composite video, S-video, 15-pin analog RGB or component, 9-pin RS 232 and HDMI (check) inputs. This can be set up to project images on screen and sound through the main Yamaha speakers. 
  • Pull-down overhead projection screen.
  • Separate LG 42LH20D 101cm HDTV HDMI-wired to receive DVD player input.
  • DVD player: HDMI domestic standard LG also plays CDs.
  • Platform 4.8m X 2.5m at front of room flush with floor that can electrically rise to any level up to 350mm above floor level to create stage
  • Mirror ball: 400mm with 3 X dedicated spotlights
  • Dimmable low voltage house lights
  • Spotlight dimmer control adjacent to mixing desk: Jands 4PAK-D
  • Spot lighting: 2 X PR Pro Par PR3040 with barn doors and gels: 2 X Source 4 Junior.
  • Ample power supply with separate audio equipment circuit.
  • Tablecloths available for hire, check tariff section for pricing.

For bookings phone 61 2 6100 4743. To email us an enquiry click here. On-line booking of the Cockatoo Room for functions is not possible.